Template · Call script

Interview scheduling script that fills recruiter calendars

Offer two interview slots, confirm attendance, and send calendar invite — no more email ping-pong. Disclosure, opt-out, and ATS sync included.

Deploy this script on SvaraCallAll templates
  • Slot offer
  • Calendar sync
  • Reschedule
  • ATS logging

76%

Interviews booked on first connected call

−4 days

Scheduling latency vs email-only

13

Script turns

2

Slot options offered per call

Problem

Why teams need a structured script

Interview scheduling stalls in email threads. Candidates miss invites; recruiters chase confirmations manually.

Today

What goes wrong without a script

  1. 1Recruiter emails three time options — no reply for days.
  2. 2Candidate confirms wrong timezone or format.
  3. 3No-show interview with no reminder call.
  4. 4Reschedule requests lost in WhatsApp threads.
  5. 5ATS status not updated from scheduling chaos.

With SvaraCall

How SvaraCall runs this script

  1. 1Trigger when candidate passes phone screen.
  2. 2Agent offers two slots from recruiter calendar API.
  3. 3Confirm timezone, mode (video/onsite), and email for invite.
  4. 4Send calendar invite and SMS recap.
  5. 5T-24 reminder optional; honor opt-out.

Script advantages on AI voice

  • Instant booking

    Interview locked on first connected call.

  • Calendar sync

    Google or Outlook invite sent automatically.

  • Fewer no-shows

    Pair with appointment reminder script T-24.

  • ATS update

    Disposition syncs interview stage automatically.

Operational outcomes

First-call book rate
76%

First-call book rate

Time-to-interview scheduled
−4 days

Time-to-interview scheduled

Interview no-show with voice reminder add-on
−18%

Interview no-show with voice reminder add-on

Disposition codes

CodeMeaningNext action
BOOKInterview scheduledSend invite; update ATS stage
RESCHRescheduled on callCancel old slot; send new invite
DECLINECandidate withdrewClose application; polite SMS
CALLBKNeeds to check calendarRetry in 24 hr with two new slots
OPT_OUTStop automated callsEmail-only scheduling

Full interview scheduling script (English)

Agent: Hi, this is Ananya from TechCorp HR — congratulations on passing the phone screen. This call may be recorded. I'd like to schedule your technical interview. Do you have a minute?
Customer: Yes, please.
Agent: We have Tuesday 2 PM or Wednesday 11 AM available — both are 45-minute video calls. Which works?
Customer: Wednesday 11 AM.
Agent: Confirmed — Wednesday 11 AM IST, video link included. I'll send a calendar invite to the email on your application. Anything that would prevent you from attending?
Customer: No, I'll be there.
Agent: If you'd prefer not to receive future automated HR calls, tell me now.
Customer: Automated calls are fine.
Agent: Perfect — invite sent. Good luck preparing.

Deploy in four steps

  1. Step 1

    Connect calendar

    Recruiter availability from Google or Outlook.

  2. Step 2

    Define slot rules

    30/45/60 min blocks; buffer between interviews.

  3. Step 3

    ATS webhook

    Advance stage on BOOK disposition.

  4. Step 4

    Add T-24 reminder

    Optional appointment reminder for interview day.

Related resources

Interview Scheduling Script FAQs

Candidate consent for scheduling calls?
Consent from application process. Recording disclosure and opt-out in script.
TRAI compliance?
Service template for active recruitment relationship with prior consent.
Reschedule on call?
Yes — agent offers two new slots if candidate cannot make original time.
Video link included?
Calendar invite carries Zoom/Meet link from recruiter template.
Opt-out?
Suppress automated calls; recruiter may email per HR policy.

Schedule interviews without email ping-pong

Deploy this scheduling script on your qualified candidate queue and measure time-to-interview.

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